Present: Annika, Ray, Laine, Rowie, Shahni, Sue, Robert. Vicki, Kevin
Facilitator: Annika/Kevin
Notes: Kevin
ACTION ITEMS:
- Office bearers need to find and appoint a new secretary.
- Group needs to find a new external co-ordinator
- Annika will write a formal letter of request from FS
- Ask Anna to come to next GM to discuss financials
Kevin facilitating in Annika's absence
Yalla Collective event, 3:00pm, 22nd of June
- Aleea is running a community arts knowledge sharing/cooking/storytelling/dancing/eating event around Dolmates with the Lebanese and Greek communities.
- Kevin is proposing to run as Fleurs Street joint event so they can be supported through the FS public liability cover, meeting space and kitchen.
- The group agreed to support the event.
Communify report back
- Follow up on the preference of a sink over a dishwasher if grant application succeeds
- Miranda has confirmed that both are covered as part of the grant. Applications close in July.
- Rumour of replacement of main (dual-door) fridge by Communify
- It is just a rumour - perhaps confusion over the discussion of a donated fridge intended for the hall.
- Communify Acacia Ridge
- Staff and community are shaken up by the recent violent incidents on Mortimer Road
- May require some support from Fleurs Street e.g. using space for vigil
- Group is supportive.
Willow Raffle
- Ariya has been buying a lot of tickets and donating the winnings to FS
- About 25 of the FS community are coming every week
- Sue's neighbour, who won the Mother's Day prize has expressed her gratitude to FS
Insurance
- Public liability and volunteer public injury has been renewed for 12 months.
- Now covers 10 volunteers simultaneously for personal injury.
Annika returns
BCC food license inspection - Thursday, 23rd of May
- Kevin briefed group on the history of the food licensing disputes, why it is not possible for FS to obtain a food license in the near future and the need to fit into a licensing exemption to continue operating.
- Council environmental health inspectors will conduct an inspection at 10:00am to check that the FS practices fall under the exemptions for food licensing. If there are any violations found, FS is likely to be fined.
- The exemption aimed for is that not-for-profit orgs are able to serve food without a license as long as they are not "meals" - where a "meal" refers to a substantially-sized, sit-down meals eaten with cutlery.
- Although the inspection is primarily about the food license, the inspectors are also likely to check for compliance to the
- The crew are cleaning and organising the kitchen and food storage areas in preparation through a series of working bees.
- Kevin will meet with the inspector and Annika will be running the kitchen on the day; they will co-ordinate a menu that is obviously "not a meal" and attempt to be as compliant to the food safety code as possible.
- Suggestion from Robert: contact other groups who run food operations for advice on licensing e.g. Northey Street
Roles vacated/needing to be filled
- Secretary
- Toby has indicated that he will resign as soon as a replacement is found.
- ACTION: Office bearers need to find and appoint a new secretary.
- External co-ordinator
- Kevin will step back from after the 23rd of May
- Will need to find one or more people to:
- Maintain relationship with Communify and the tenancy arrangement for the Moorooka facility. Communify may need to be consulted for suggestion of who they think may be suitable.
- Maintain relationship with council and other external bodies.
- ACTION: Group needs to find a new external co-ordinator
- Shopping
- Scarlett has stepped back from the shopping.
- Rowie will cover shopping until Annaliese returns in two weeks.
- Shoppers will need to buy coffee from Aldi after Kevin's departure.
AGM 2024
- Needs to be organised between July and December 2024.
- Templates are available from the previous AGM.
Bank account access
- The following members have asked for their bank account access to be revoked as they are no longer used:
- Melanie Simpson (also minuted in December 2023 GM)
- Elizabeth Woods
Food donations from the Annerley Church of Christ
- Sue is investigating the possibility of weekly food donations
- ACTION: Annika will write a formal letter of request from FS
Financial (How to operate with smaller budget)
- ACTION: Ask Anna to come to next GM to discuss financials
Statement of purpose
- Annika has suggested that a statement be written to articulate the motivations, principles and methods of the space.
Disappearing pantry items
- Some people may have been told that they can take food without asking
- Signs have been put up to indicate that food in fridge and storage are for the kitchen
Thank you gifts
- Vicki has asked for a card and small gift for Toby, Scarlett and Izzy, who have recently stepped back from their roles.
Postponed until the next meeting
- How to operate with smaller budget
- Coffee donations from Blackstar
- Donations from Coles (Stacey)
- Fund raiser
- Future social event
- Disappearing pantry items
Meeting Closed: 16:21