Facilitator: Indy
Minutes: Camilla
ACTION POINTS
- Everyone – send email to Kevin with your email address for wiki & eat from the humble pie
- Berris is going to get in contact with dress for success
- Camilla to have Australia Bank appointment
- Cal to create poll about day to garden
- CC to organise next meeting in a month
- Camilla to make poll about weekday for next meeting
- Liz to get a clothes horse
Roll call (in order of around the circle): Cami1, Cami2, Cc, Isabel, Berries, Calendula, Dave, Jennifer, Kelly, Ru, Indy, Jess, Kevin, Oliver, Tom, Liz, Annika, Eliza, Levi
Apologies: Jemika
Arrival and gratitudes by Annika and Eliza
Wiki demo (Kevin)
- Chat to Kevin to get login to wiki
- Webpage we can all view and edit, can capture how it evolves over time
- Wiki address: tss.situ.net.au
- Open-source software package, called tiki wiki (Google to troubleshoot)
- Kelly suggested recipe sharing
REPORTS
Belong (Indy)
- Belong called a meeting last week to document volunteers
- Sense within Belong that we are their volunteers, that TSS is their project
- If TSS is absorbed by Belong, TSS may lose volunteers
- Hall booking will now require public liability, increased complexity (for insurance)
- Legally, certain organisations can’t book communal spaces
- Belong wants to know about every group using the space, report to BCC
- Current CEO is more open to grant-funded projects running
- Kevin says that the new CEO is ‘by the book’ but willing to work with TSS
- Kevin says that we need to renegotiate our wants from Belong
- Liz says that meetings can be facilitated if they aren’t publicly named as a political, church group
- Work with groups to help keep them in the space eg tell the church group to not play loud music
- Eating from the humble pie
Management (Ru)
- Not sure what the group was meant for, possibly maintaining relationship with Belong
- Entirety of the working group don’t want to do that
Groundskeeping (Tom)
- Chat initiated and group defined: looking after the external of the space, general garden maintenance, excluding
- Lawns mowed and tasks identified
- Contact group member if you have suggestions of tasks that need doing
- Edible plants seedlings sourced by Ru living at Toms
- Volunteers to perhaps go to help potting seedlings
- Native lawn in the future?
Shopping (CC)
- Shopping technique in blue folder near toolbox
- Written by Liz in Liz language, translation in progress
- Systems to identify what’s needed, making a stocktake in the wiki
- DIY drinking chocolate powder, perhaps DIY baking powder
- Long term goal: avoid desperate dashes to the shops
Finance (CC)
- There exists an “in and out” ledger
- Monthly counting of donations box
- Petty cash envelope in donations box, to avoid dipping straight from donations
- CB drafting document about attitudes toward money to exist as guiding principles for volunteers and guests/customers
- Better signage about what we need to encourage food donations
- Bank account: suggested Australia Bank
- Oliver says donations can be made straight to the account
- Camilla actions herself to make an appointment with Australia Bank
- Receipt’s folder, organised monthly, write on receipt, who, date and
- Budget in development
- Upcoming costs: gardens (soil) & laundry
- Wholesale spices in Woolloongabba
- Ideas for things for us to save for (eg cooking classes and training, community days & meetings)
- Ru wants us to save for an ice machine
Laundry (Liz)
- Shane the plumber is coming in to fit two washing machines and a sink, benches and shelves in future
- Floor has been painted
- Timeline sees functionality within the next two weeks
- We need a clothesline
- Discussion around requiring a clothes dryer
- Ru says that dryer will best respond to community needs
- Liz trying to get a clotheshorse
- Talk to Shane about installing another dishwasher where the little freezer currently is in the kitchen
Free shop (Jen)
- Donation of corporate clothing going to Dress for Success, excess going a variety of places, including some staying here.
- We need more winter clothes, surplus of summer clothes currently
- Now taking donations of blankets to respond to community requests, will be stored in plastic crates in back room, eventually going to laundry
- Floor has also been painted
- Ru’s tentative proposal of a coat swap: live music and a cookup
Recruitment, rostering and procedures (Kevin)
- Documenting procedures that are currently being used
- Procedures will start in the kitchen but will be formed by each of the working groups
- Working out a format for procedures, a checklist works well
- New recruitment strategies and procedures are deprioritised
Manifesto (Kevin)
- Very little work done
- Collecting data on what people want to be in the manifesto
- Data collected can be multimedia, and then used for different documentation – perhaps a project creating a video about The Space
- Statement of purpose to have in the interim
- More of a task group than a working group
PROPOSAL
- Recruiting working group mandate (Kevin)
- All in favour
- Mandate copy on wiki
- Secretary Role (Oliver)
- Proposal outlined on Facebook page
- Jemika or Camille
- Changes every three months
- Existence of role voted yes, person to fill role to come
- Working group structure and communication (Kevin)
- Some things don’t sit within working groups eg publicity, maintaining Belong relationship
- Is Facebook working? Working group intercommunication is not super functional
- Opening one less day (Indy)
- Don’t have capacity to run five days
- Re-evaluate at next meeting
- Minutes taker very much got engrossed in conversation (sorry!)
- Decided that we would shut on Wednesdays until next meeting
- Future planning
- Monthly meetings, CC to plan next meeting (including having a Facebook event)
General business
- TSS is two years old!
Next agenda
- What discussion happens where: how do we use the tools available
- Why cash?