Present: Liz, Anna, Shahni, Josephine. Melanie, Julie
Facilitator: Kevin
Minutes: Georgie
Note: For reference, Kevin's agenda and facilitation notes are available in the file attachments below and may contain additional detail on some agenda items.
belong communify meeting
- Transfer of responsibility
[Kevin's amendment:]
As part of the formal transfer of responsibilities from Communify to Fleur Street, an extract of Christine Grose's e-mail was read out:
"As volunteers through FSSE are no longer listed with belong or Communify, the legal and moral responsibility for the volunteer activity your group undertakes sits with Fleur Street Social Exchange (such as support, training and risk management). Similarly, the free shop, café activity especially when it comes to food safety is the responsibility of FSSE to ensure you fulfil the venue hirer agreement and also be aware of and fulfil the legal and moral requirements of running this activity."
- support training
- food safety
- fulfil legal and moral requirements
- risk management
- fulfil the venue hirer agreement
- Christine to update council about Friday night cafe
- Close to final draft MOU
- use of branding (building being rebranded, replace belong sign @ top, discussion to take place regarding branding)
- Kitchen renovations
- $49,000
- Money for food grade lockable cupboards
Problems with gas stove - communify to fix
Smoking
- spot next to kitchen is an issue (smoke blows in, pedestrian blockage)
- Bring up issue when it arises
GDR
- Registered charity - couldn’t find anyone to auspice
- Do our not aligned, difficult and too many expectations
- Apply for arts grant - nowhere near as many protocols
- Work on partnership with communify
Coordination of meetings
- Membership- to be filled out, form in kitchen
- AGM- within next 6 months (finances, treasurer, registration)
- Kevin will coordinate
- Wiki
Office corner (desktop, filing cabinet), reorganise and tidy space
Extra storage in back hall - ongoing discussion
Finance
- EOFY- auditing (submit financial statement - treasurer and secretary)
- $400 accounting discrepancy - Mel on to receipts, covered
- Current balance - $4061, everything perfect!
- Updated: $3061
- Anna to update wiki
- Bank cards ready to go
- $1000 to take out for public liability
- Receipts - 24/3, tracked and ready
- Anna depositing cash this week
Security
- Doors being left open
- Someone using the kitchen and not cleaning up after themselves
- Fire escape door left open
- People staying overnight
- Security codes to be changed soon- every 3/4 months
- Using private chat (core members, involvement and coordination)
- Key to lock space
Tension in shop
- People coming in to the ‘volunteer only’ section, taking from hall space
- Use signs to direct people
- Labelling items to communicate intent of use and organisation
- Clear and open communication
- support workers and their roles (stay with client for duration of shift)
Hand washing
Industrial dish washer
Food licensing
- Email reply for department of health
- food act
- Not commercial - people cooking are the same ones eating
Volunteer organisation for people on Centrelink - mutual obligation
Liability
- Volunteers are members - screening and accountability
- Mindful of how space is used - maintaining autonomy
Garden
- Community carers - assigned tasks
- Cedryck starting 2x2m hot composting near car park
- Propagation station
Other business
- Web design (free)- organise coffee date
- Organise meeting with coffee machine service guy