Facilitator: Kevin
Minutes: Indy
Present: Kevin, Indy, Vicki, Cal, Cedryk, Izzy, Kelly, Anna, Rowan, Mel, Shadow
- Thank you for coming, such a good turn out! Weekend is looking like a better time than weekdays
Past action points
- Indy posted about the logo design process.
- Kevin tried to call BCC about food licence – contact is on holidays
- Cal is caught up on MOU
- Volunteer register, volunteer party in the hall – June Friday 16th (12pm – 5pm) – also a 3 year anniversary of Social Space.
Finance
- Need people to sign on for the bank account – President, Secretary, Treasurer and committee members (every member of the shopping group might be practical)
- MOTION: Open Bank Australia bank account with details below
- Signatories for account:
- Vicki Da Silva (President)
- Melanie Simpson (Secretary)
- Shahni Bidwell (Treasurer)
- Anna Luszczyk (Committee Member)
- Elizabeth Woods (Committee Member)
- Each signatories should have full Internet access.
- Debit card access should be available for:
- Melanie Simpson
- Shahni Bidwell
- Elizabeth Woods
- PASSED: moved by Anna, seconded by Kevin, voting unanimous
- Signatories for account:
- ACTION: complete forms and open account (Anna and each signatory)
Incorporation
- Need to look at our obligations – what our reporting obligations will be
- Financial
- 3 different categories for organisations (small, medium large) – think we are small (revenue + assets less than $20,000 – doesn’t need to be audited)
- Check auditing requirements especially relating to fund-raising.
- Membership
- Membership is another thing we need to look at in detail – what we need to do (register, define key terms e.g ‘members’)
- WG to have a look at the regulations and legislations around incorporation obligations (Kevin, Cedryk, Rowan, Izzy)
Communify
- Last meeting was cordial.
- Everyone has been removed from the Communify volunteer register
- Kitchen renovations – Communify has made a list of jobs to be done, but have no concrete plans of when it will happen as they don’t have the money.
- Asked if we want their landcare students to come and help with garden maintenance (mowing). Communify will message Cal when the students are onsite, and Cal will let the students know about the particulars of the gardens.
- Cal and Cedryk are Communify’s key contacts for the garden.
- Communify will pay for the coffee machine to be serviced.
- Brand new electrical devices do not need to be tagged for 12 months. Phones, speakers and other temporary devices do not need to be tagged. They will come by intermittently to tag new pieces of equipment.
- Communify will be getting arborists in to trim some of the trees.
MOU
- Almost done. We just need to come to a resolution about different community groups using the space.
- We’ve been trying to come to an understanding about what we can do without their permission. We are using the distinction ‘public’ and ‘private’. If it is private (doesn’t appear on social media), we do not need permission, the people involved will be covered by our insurance.
- For public events, we need their permission, possibly BCC permission.
Garden
- Please don’t use layers of cardboard in the compost – small, ripped pieces is fine, but not layers as it is anaerobic.
- Cedryk just put seeds in
Donation
- A woman has offered us money – a friends of one of the vollies. If we can give her a proposal, she is willing to consider donating up to $20,000.
- Should we take this money? Will it change the dynamic of the space? Is it appropriate for the space and the donor? Do we accept?
- It would mean we would be a Medium classification and would have to be audited. We would have to pay an auditor. We could try and work around this – installment, just below the line lump sum
- Are we ready to grow in such a way, when we are struggling to maintain current operations? Do we have capacity? Maybe we could use the money to build capacity?
- Ideas:
- Pay people to host community workshops
- Pay someone to have a position at the space
- We could ask her to buy equipment we need, so that it isn’t a cash donation
Other Business
- Solar panels will be installed onsite on Tuesday 13th June, 7am – 4pm. There will be short power outages, so we don’t need to worry about turning off fridges.
- GAN nights – every Friday, 5pm – 9pm. We have told Communify it’s a social night.
- Mel is asking for help with The Social (16/06). Reach out to Mel if you want and have capacity to help - maybe start chat/WG?
- People have been leaving food donations and large food scraps outside (e.g half a pot of cooked rice) which have been attracting rats. Please stop doing this, and please bring in all food donations or deal with appropriately.
- Neighbour has apologised to Kevin. He’s not proud of what he has done. He wants to move on and be more supportive.