Attached: Agenda (PDF)

Minutes

Present: Norveen, Anika, Vicky, Dess, Anita, Sunil, Kelly, Misha, Indy, Liz, Kevin
Facilitators: Indy and Kevin
Minutes: Kevin

• Acknowledgement of country (Indy)
• Welcome to new volunteers: Norveen and Anika
• Poor attendance
  • Important agenda items requiring wider group agreement have been defered to next meeting.
  • Agenda will be improvised according to what is appropriate for small group
• Deferred topic: how do we keep space inclusive?
  • Indy will approach Art Green about running workshops on how to manage people who are affected by trauma
• Introduction for new volunteers: what is the kitchen and what is its history (Vicki and Liz)
• Group discussion: What is the main purpose of the kitchen? What are important qualities?
  • Providing food for free
  • Keeping the space is non-paternalistic
  • To create a place to meet
  • Creating a harmonious social spac
  • Building a community that invites participation and creates opportunities to participate
  • Provide a space for an exchange of ideas
  • Provide opportunities for social contact and to connect with new people
  • Creating a flexible space that is creative and free (i.e. liberal)
  • Create a space for learning and discovery (including self-discovery)
  • Foster community cohesion
  • Create a safe, healing space for community through food - a refuge?
  • Antidote to the commercial: people who eat at the kitchen are not 'customers'
  • Space for skill-sharing
• Standards and agreed procedures for the kitchen volunteers
  • All volunteers should fill out the volunteer forms
    • Necessary to be covered under Belong's insurance
    • Paper copies available at kitchen
    • Ask Kevin for electronic copies if required
  • Baseline: food should be available for at least 30 people every day.
    • Need to develop system to reduce waste
    • Keep notes for the volunteers on the next day
  • OH&S
    • Maximum of four people in the kitchen at any one time
    • Minimum of two people in the kitchen
    • Clothes: closed shoes, hair tied back
    • Only the volunteers should be working in the kitchen e.g. no casual volunteering
  • The rostering needs to be clear and adhered to
  • Working group will be formed to lead the development of standards/procedures
    • Indy, Dess, Liz, Anika and Vicki have volunteers to be part of the working group
• Some ideas:
  • Invite non-kitchen volunteers e.g. administration, pantry management
  • Ask for donations of specific foods when required on Facebook?
  • Food can be picked up from Belong's food co-op at Acacia Ridge
    • Will be more predicatable and we can choose the food to be picked up
    • Tam, Kelly and Anika have volunteered to do the pick-ups
• COVID restrictions
  • Applies until 21st of January only
  • Group happy to proceed with simplified guidelines (see agenda):
    • Limit to 20 people outdoors; no one eating indoors
    • Maximum of four people in kitchen; masks to be worn
    • Create new signage (Kevin)
• New Facebook private group
  • Reserved for rostering only
• New wiki at http://tss.situ.net.au
  • Site to store or link important information for collaboration e.g. rosters, statistics, procedures, recipes, ideas
  • Read  access is public. Contact Kevin for account required to edit content
• Regular meetings:
  • Monthly meetings are required to keep discussions manageable
  • Meet for dinner - alternate between different catering arrangements e.g. group to cook, pot luck.